DOCUMENT CONTROL ENGINEER

1. Job Requirements

• Education / Academic Requirements: BAC+5
• Required Specialty: Engineering or a related field
• Required Experience: 1 year or less (≤ 1 year), preferably in document control or project administration

2. Main Responsibilities

• Organize, prepare, scan, upload, download, and archive project-related technical and administrative documents.
• Manage document registration, distribution, and tracking within the Document Management System (DMS).
• Upload and download letters and other documents in real time, ensuring that all relevant document links and references are properly assigned.
• Verify document formats, revisions, numbering, and compliance with GETS Company standards before preparing and issuing transmittals.
• Maintain and update the latest revisions of project-related documents, ensuring that obsolete versions are properly controlled.
• Review documents for accuracy, completeness, consistency, and compliance with established procedures and requirements.
• Monitor document flows, revisions, and updates throughout the project lifecycle.
• Ensure the confidentiality, security, and traceability of all controlled documents.
• Receive, register, track, and submit documents to clients in accordance with contractual requirements and established procedures.
• Follow up on document review and approval statuses with clients in accordance with GETS Company procedures and flowcharts.
• Assist employees and project teams in accessing documents through the company’s Document Management System.
• Identify and resolve document database issues to ensure data accuracy, integrity, and reliability.
• Use standardized email templates for document control correspondence in accordance with GETS Company procedures.
• Coordinate with project teams and relevant stakeholders to ensure the timely availability, distribution, and exchange of documentation.
• Ensure that all documentation, including letters, contracts, offers, technical documents, and other official records, complies with GETS Company’s numbering and referencing standards.
• Maintain accurate document registers, revision histories, transmittal records, and approval tracking logs.
• Ensure proper document traceability and compliance with project documentation requirements and company quality procedures.

3. Required Skills and Competencies

• Strong organizational, analytical, and document management skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office and document management systems.
• Ability to manage large volumes of documentation and meet deadlines.
• Strong coordination and communication skills when working with multidisciplinary project teams.
• Ability to identify discrepancies, resolve documentation issues, and maintain accurate records.
• Understanding of document control procedures, revision management, transmittals, and document numbering systems.
• High level of confidentiality, professionalism, and respect for established procedures.
• Ability to work independently and collaboratively in an engineering project environment.